Guidelines for Choosing the Best Categories and Tags

This category guideline is designed to help you select the best category and tags for each of your article submissions. As you will see later on both are vitally important for helping the search engines and visitors finding your article.

First of all we recommend using ONLY those CATEGORIES that BEST describe what your article is about; 1-3 should be sufficient. Use the generic, default category “Document Technology” only if you can’t find another one.

Perhaps the biggest mistakes newbie authors will make is that they try classifying their article in the same category as their business rather than in the best category for their primary article topic.

For example: If you are in the Printer hardware business, but you article is about Green IT and describes how this can be achieved by implementing print control technology, then your categories could be: “Print Control” and “Document Software”. Although related, you would NOT choose “Document Hardware” (unless this is achieved through specific printer hardware) or “Document Management” (which is more processes oriented).

Then use the TAGS to further describe and classify your article and ease searching. Tags could also be considered “sub-categories” or “key terms”, and you would have tags like: “Green IT”, “Green Technology” and “Print Cost Saving”. But again, as with the categories, 2-4 tags should be enough.

If you wish to improve your search ranking, then BE SPECIFIC! As matter of fact, the tags and categories will be part of the meta keywords of your article that search engines look at as part of their evaluation process. If you “spam” those the search engines will most likely ignore them.


If you wish to improve your search ranking, then BE SPECIFIC! As matter of fact, the tags and categories will be part of the meta keywords of your article that search engines look at as part of their evaluation process. If you “spam” those the search engines will most likely ignore them.

Additionally, the first category selected in the list will be part of your URL name (i.e. http://documenttechnology-news.com/your-category-name/your-article-title), which further improves your possibilities to rank better in the search engine results. Therefore you may want to choose only ONE category (if the first in the list is not the best choice) and add the other categories as tags.

You do not need to worry about this as the system will take car of this, and you always have the option to overwrite the automatic settings. See the pages “How to Post Articles” and “Optimizing Articles for Search Engines” for more details.


Document Technology Categories

Best Practices

Any article describing ideas, policies, procedures for reducing paper consumption or making better use of existing resources

Document Collaboration

Working as a team on documents

Document Distribution

Any means of sending documents; like email, fax and document exchange like XML, EDF.

Document Hardware

Copy machines, scanners, printers, supplies

Document Imaging

Category for systems capable of replicating documents commonly used in business, including document scanning, replication, recreation,..

Document Management

Includes “Document Management Systems” and document workflow.

Document Processing

Includes document generation, printing, conversion, dynamic documents, batch processing, destruction, recycling….

Document Security

Includes aspects like access control, digital signature, encryption, legal,….

Document Services

Professional or other services related to documents; i.e. consulting, translation, storage,….

Document Software

Any software applications applicable to documents and forms.

Document Storage

Databases, filing cabinets, document search, archiving and retrieval, procedures,….

Document Technology

Generic, default category if none is assigned. Use this generic category ONLY  if you can’t find another one that matches your core topic.

Electronic Documents

Changing from paper to electronic documents, i.e. electronic invoicing,

Online Documents

Specific to the use of documents on the internet and intranets; like online forms, online document generation and retrieval

Print Control

Procedures, policies, software/hardware for controlling paper usage and print resources usage

Terminology

Used when we are mainly explaining and describing the usages and applications of certain Document Technology specific terminlogy like “What is…Imaging/OCR/XML/EDF,…”, “How to best use….”, Applications of XML documents in …”, etc.

Paperless Office

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